Managing and Organizing Players

Users can manage and organize GDS4W Players by creating groups and sub-groups.

By default, players in a common group will share the same:

  • Content
  • Playlists
  • Schedules

NOTE: There are two exceptions to the statement above:

1. When location specific content is assigned to one or more players and location specific content “flags” are inserted in their assigned playlist(s).

2. When meta tags are assigned to players and content. Content with tags that match the ones assigned to players can either play or be excluded depending on their settings.

Group / sub-group levels

The top group of any network tree is the “root” level. Content and playlists assigned to this level will be global, meaning they can be reused in any sub-group directly below.

Each group below the root level can also host it’s own series of sub-groups (or sub-levels). Each sub-group can be assigned its own content and playlists.

Players are always assigned to the lowest level. Content and playlists stored at the lowest level are deemed to be local and can only be used for the players in the selected sub-group.

There is no limit to the number of levels you can create, nor are there any limits to the number of players that can be assigned to any sub-group.

GDS4WNetwork Structure and Conventions

In the example below we can see a root level and two groups.  Each group has a series of players assigned to it.  The players within each sub-group can play the content and playlists within each level and any content or playlist stored at the root level above.

If a root level playlist is used in multiple sub-groups, it will automatically share any changes with each level where it’s used.  Changes done to local playlists will only affect its own sub-group.


It is customary to create a grouping structure that will reflect the player’s use.  You can organize your player network by location, by department or in any other way that reflects your intended use.

For example, a multinational company with branch offices in different regions may decide to organize their players by country, territory or state, city, facility name, etc.  A different organization could create groups based on the local language or other relevant criteria.  To save time, try to define your network layout before moving players into their final location.

If you make a mistake or change your mind later on, you can always modify or even delete any group or sub-group.  Authorized users can also rename groups, move players between groups and rename any player.